Here is a list of the top 9 project management best practices any project manager should adopt. This is the perfect guide to keep in hand before the start of any project. Using these best practices will allow you to become proactive instead of reactive when managing your projects and your teams.
6. Communication Is Key
In every organization communication is a recurring problem, it's a vital project management skill. According to Albert Durig, communication can be the source of strong alignment and synchronization between moving parts of a complex project. It becomes all the more important when coordinating your teams' efforts.
Project planning is useless if it's not communicated properly which is why the project manager must be very clear about what he's doing and what everyone else should be doing. Establishing clear roles and responsibilities will help team members have a better understanding of what is expected of them.
Especially when there are so many stakeholders involved in the delivery of a project. Clearly outlining everyone's purpose will allow the project to run smoothly.
7. Manage risks
Risks are events that can prevent the success of your projects. To help you out, we have created a Risk Analysis Matrix to help you forecast negative events (risks) that could occur in a project in order to be better prepared or to reduce their likelihood. Not managing risks efficiently is one of the reasons why projects fail.
Risk management is helps project managers forecast these tricky situations in order to identify strategies that decreases their likelihood: you’ll be able to better understand those risks and the consequences on your project, and you’ll easily identify those who will have the greatest impact on your project.
8. Learn from your mistakes
A post-mortem is a classic project management tool that helps you learn from what went well and what went wrong with every single one of your projects. It's usually conducted at the end of every project. The purpose of the post-mortem is to learn from your mistakes so that you can stop repeating them in the future. Here's how to conduct an effective post-mortem meeting and how it can be applied for other endeavours.
9. Install A Project Management Software
A large number of project managers use Excel to manage complex information related to their activities and their employees. However, a lot of time has to be spent looking for information, gathering it, analyzing it, and so on. And you're most probably going to come across MANY errors.
Which is why Beeye, a smart planning tool was created to help managers optimise their day-to-day. Implementing a project management software will help you:
- Plan your projects and assign resources based on their availability to avoid bottlenecks
- Easily identify delivery issues for a project
- Collaborate in real-time on centralised data to facilitate the decision-making process
- Gain more visibility on the future of your firm and its past by establishing a history of your projects
- Track the most critical indicators such as resource utilisation rate, costs & expenses and margins
- Guide the firm’s strategy through a business intelligence tool that relies on robust data instead of intuition
Choosing the right software to fit your team's needs, size and budget can be tricky. To help you make the best decision for your business visit the Plann.App by Unito. It's an application that allows you to compare the top work planning apps by feature and price. It also uses 20+ different areas of comparison to help you choose the best tool for your planning needs.