Excel served your firm well. Here’s where it stops.
Excel vs Beeye, line by line
The same need, spreadsheet-side and shared-workload-plan-side. Without overstating it: Excel is still excellent for a one-off calculation; it hits its limits as soon as you plan a firm with several people, continuously.
| What you do | Your Excel file | With Beeye |
|---|---|---|
| A single shared workload plan | Rebuild the pivot table, cross-check leave from memory. | Real-time capacity view, absences included. |
| See availability | Rebuild the pivot table, cross-check leave from memory. | Real-time capacity view, absences included. |
| Multi-office view | One file per office, no consolidated firm view. | All teams and offices in a single workload plan. |
| Edit the schedule | One person at a time, diverging versions (“plan_FINAL_v14”). | Multi-office, simultaneous, full history. |
| The version of record | No one is sure: copies by email, no reliable history. | A single source, every change dated and attributed. |
| Enter time | Re-keying into a second file, at week’s end. | Timesheets pre-filled from the plan, to confirm. |
| Track the budget | No budget/actual link, visible at closing, too late. | Budget vs actual during the engagement, overrun alerts. |
| Formula reliability | A shifted cell, a formula error that goes unnoticed. | Consistent calculations, same rules for every team. |
| Spot overload | No alert: you discover overload once it is there. | Capacity-exceeded alerts, before the team saturates. |
What Excel does very well. And where it stops.
a one-off calculation, a quick simulation, a personal file. Beeye does not try to replace the spreadsheet for that, and even imports your Excel data at onboarding.
several people plan at the same time, across offices, continuously: versions diverge, budgets show too late, overload is discovered once it has settled in.
Beeye does not ask you to drop Excel overnight. Your Excel data is imported at onboarding, and a full export of your data stays available at any time.
Frequently asked questions
Can we import our existing Excel files?
Yes, it is the first step of onboarding: team members, files, engagements, time budgets and billing rates are loaded before the kickoff workshop.
Can we keep exporting to Excel?
Yes. A full export of your data stays available at any time, including at the end of the contract.
Does Beeye fully replace Excel?
No, and that is not the goal. Excel keeps its place for one-off calculations; Beeye carries the shared workload plan, up to date in real time and connected to timesheets.
See your workload plan out of Excel.
We start from your current setup and show you, on your real engagements, what Beeye changes.
Book my demo30 minutes with an expert who knows firms. We’ll tell you straight if Beeye is right for you.